The Ultimate Wedding Decor Checklist: A Complete Guide To Choosing Your Wedding Decor Without The Overwhelm

Planning a wedding can be overwhelming, but choosing the right wedding decor doesn’t have to be. With our ultimate wedding decor checklist, you’ll have everything you need to create a stunning and personalized ambiance for your special day. From elegant centerpieces to breathtaking ceremony backdrops, our comprehensive guide covers every aspect of wedding decor. Whether you’re going for a rustic chic theme or a glamorous affair, we’ve got you covered. 

This complete wedding decor checklist will help you navigate the world of wedding decor with ease, feel confident in your choices and ensure a memorable and visually stunning celebration that you and your guests will cherish forever.

We also want to take this opportunity to remind you that here at Koury Farms, when you book with us all of your tables and chairs are included. We also have a large variety of props available for you to use at no extra cost! Check out the prop closet for details.

wedding ceremony arch with florals

Importance of wedding decor

Wedding decor plays a crucial role in setting the tone and atmosphere for your big day. It is the visual representation of your love story and personal style and the right decor can bring your vision to life.

One of the main reasons wedding decor is essential is that it creates a memorable experience for both you and your guests. The right decorations can evoke emotions, create a sense of anticipation, and leave a lasting impression. From the moment your guests arrive at your ceremony to the last dance at the reception, your chosen decor will shape their overall experience.

Not only does wedding decor enhance the aesthetic appeal of the venue, but it also serves a practical purpose. Well-thought-out decor can guide guests to different areas of the venue, highlight important details, and create a cohesive look and feel. It adds depth and dimension to your space, transforming it into a magical backdrop for your celebration.

Determining your wedding style and theme

Before diving into the world of wedding decor, it’s important to determine your wedding style, theme and your chosen venue aesthetic. Your decor should reflect your personal taste and the overall vibe you want to create. Consider your preferences and discuss them with your partner to find a style that resonates with both of you.

Once you’ve settled on a style, choose a theme that complements it. Whether it’s a specific color palette, a favorite era, or a cultural motif, a theme will tie all the elements of your decor together. It will serve as a guiding principle when selecting decorations, ensuring a cohesive and harmonious look throughout your wedding day.

Remember, your wedding style and theme should be a reflection of your personalities and love story. Don’t be afraid to get creative and infuse personal touches into your decor choices. This will make your wedding truly unique and memorable for both you and your guests.

Table scapes for wedding reception decorated with candles and florals

Setting a budget for wedding decor

As with any aspect of wedding planning, setting a budget for your wedding decor is crucial. It will help you prioritize your spending and ensure that you allocate funds to the areas that matter most to you. Start by determining the overall budget for your wedding, then allocate a percentage of that budget specifically for decor.

When setting your decor budget, consider the size and style of your venue, as well as the number of guests. Larger venues may require more decorations to create an intimate atmosphere, while smaller venues may benefit from fewer, more impactful decor elements. Additionally, keep in mind any specific decor items that are non-negotiable for you, such as a statement ceremony backdrop or elaborate floral arrangements.

Once you have a budget in place, stick to it as much as possible. Be mindful of any unexpected costs that may arise, and be open to creative alternatives if necessary. Remember, it’s not the amount of money you spend on decor that matters; it’s how you use it to create a beautiful and meaningful experience for everyone involved.

Wedding decor checklist: Ceremony

The ceremony is the heart of your wedding day, and the right decor can enhance its beauty and significance. Here are some essential decor elements to consider for your ceremony:

Signage & Stationery:

Greet your guests with a beautifully designed welcome sign that sets the tone for your wedding. You can also include ceremony specific signage such as “unplugged ceremony” as well as directional signs to guide your guests to different areas of your venue. Programs can either be individual handouts or one overall sign to inform guests of what to expect. 

Remember to keep the style and design of your signage and stationery consistent with your overall wedding aesthetic. They should seamlessly blend in with the rest of your decor and enhance the overall visual experience.

Floral arrangements and bouquets:  

These are an integral part of wedding decor, adding beauty and fragrance to your special day. For the bridal bouquet, choose a stunning bouquet that complements your wedding dress and personal style. Coordinate the bridesmaids’ bouquets and groomsmen boutonnieres with the overall color scheme and theme of your wedding. 

The beauty of your ceremony space can be dramatically enhanced with floral arrangements. From pew decorations to altar arrangements, strategically placed flowers can create a romantic and inviting atmosphere.

Ceremony backdrop:

Create a stunning focal point for your vows with a backdrop that reflects your theme and style. Whether it’s a rustic wooden hexagon, like many of our couple choose here at Koury Farms, a romantic floral arrangement, or a whimsical fabric backdrop, choose something that complements your overall vision.

Aisle decor:

Guide your guests’ attention towards the altar with aisle decor. Consider lining the aisle with flower petals, floral displays, lanterns, or signage. 

Seating arrangements:

Make sure your guests are comfortable and have a clear view of the ceremony by arranging seating in a thoughtful and visually pleasing way. Consider using unique chairs, cushions, or even hay bales for a more casual outdoor ceremony.

Remember to keep the size and layout of your ceremony space in mind when selecting decor items. You want to create a beautiful and intimate ambiance that allows you and your partner to exchange your vows in a space that feels uniquely yours.

wedding ceremony centerpiece and aisle decor
wedding ceremony checklist

Wedding decor checklist: Reception

After the ceremony, it’s time to move on to the reception, where you and your guests will celebrate the start of your new journey together. Here are some essential decor elements to consider for your reception:

Tables & Linens:

Our gorgeous farmhouse tables do not even require a linen! However if linens are necessary, choose those that complement your color scheme and theme. Consider using table runners, overlays, or textured fabrics to add depth and visual interest to your tables. Consider incorporating your theme and color palette into these elements to tie everything together. 

Chair decor:

Add a touch of elegance to your reception by embellishing your chairs with ribbons, flowers, or decorative sashes. This small detail can make a big impact on the overall look and feel of your reception space.

Place Settings:

Napkins, flatware, dishware and charges, drinkware including water goblets, wine glasses etc. Your guests will be spending a large portion of their time here so you will want to ensure that you allocate enough of your budget in this area and that all items complement each other well.


Create eye-catching centerpieces that serve as conversation starters. Incorporate elements such as flowers, candles, greenery, or unique objects that reflect your personal style and theme. Remember to strike a balance between aesthetics and functionality when designing your tablescape. You want your guests to feel comfortable and have enough space to enjoy their meal while being surrounded by beautiful decor.

Place cards, menu cards and table numbers:

Ensure a smooth seating arrangement by incorporating place cards and table numbers into your tablescape. Get creative with your designs, making them an extension of your overall wedding aesthetic. Enhance your table settings with menu cards that match your overall stationery suite. Consider incorporating unique materials or calligraphy for an extra touch of elegance.

Lighting and draping:

Transform your reception venue into a dreamy and romantic space by adding draping and ceiling decor. Whether it’s twinkle lights, fabric drapes, or hanging installations, these elements will create a magical atmosphere for your guests. Incorporate candle holders, lanterns, or candelabras into your decor to add a touch of romance to your venue. Sting lights add a whimsical and enchanting vibe to your outdoor or indoor venue. You can also use uplighting to highlight architectural features or create a specific mood in your venue. Luckily for you, we include drapes and hanging string lights for you at Koury Farms!

Head table or sweetheart table:

These should match the guest tables but often include more of a wow factor such as a stunning backdrop or larger floral arrangements to frame the space. 

Seating chart or escort cards:

This is where you can get really creative with displaying your seating chart on a chalkboard, or a mirror or different decorative stands. Escort cards can also be combined as wedding favors, options can be endless and the display can be a great addition to the overall aesthetic.

Additional tables:

Cake table, guest book table, Card & gift station and a memory table. These tables should be designed to attract people’s attention and encourage interaction. This is another opportunity to play with creative ideas and style these in a way that intertwines your love story. Consider signage, florals, candles, photos and other unique elements to showcase these areas.

It is important to remember to consider the layout and size of your reception venue when selecting decor items. You want to create a comfortable and inviting space that allows your guests to mingle, dance, and enjoy the festivities.

wedding reception decor including table centerpieces and tablescapes
wedding reception decor checklist

In conclusion

Congratulations! You now have a comprehensive wedding decor checklist that covers every aspect of your special day. From tablescapes to lighting, floral arrangements to signage, you have all the tools you need to create a visually stunning and personalized ambiance.

Remember, your wedding decor should be a reflection of your unique love story and personal style. Don’t be afraid to get creative, infuse personal touches, and enlist the help of professionals who can bring your vision to life. With the right decor, you’ll create a memorable and visually stunning celebration that you and your guests will cherish forever.

We will happily make vendor recommendations and assist you with selecting design elements and decor items to achieve your vision. If you haven’t already, check out our Prop Closet to view some of the items we have available once you book a wedding with us.

So, take a deep breath, enjoy the process, and trust in your ability to create a wedding day that truly reflects who you are as a couple. Happy planning!

Sweetheart table decorated with neon lights, candles, greenery, florals and lanterns.

October 18, 2023

  1. You made an interesting point when you mentioned that it is important to greet guests with a beautiful sign at your wedding. Is there a certain size that is ideal for a wedding? I would think that it would be a good idea to use a sign that is big enough that people can see from a distance.

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